AI-powered 'SabhaSaar' to generate minutes of gram sabha meetings in India soon

New Delhi: The Union Ministry of Panchayati Raj is set to launch an artificial intelligence (AI)-powered tool to automatically generate minutes of meetings of gram sabhas.

Union Minister of Panchayati Raj Rajiv Ranjan Singh Lalan and his deputy Prof S P Singh Baghel scheduled to unveil ‘SabhaSaar’ here on Thursday, on the eve of Independence Day.

According to the Ministry, ‘SabhaSaar’ leverages the power of AI to generate structured minutes of meetings from gram sabha videos and audio recordings.

"Integrated with Bhashini, the Government of India’s National Language Translation Mission, the tool currently supports 13 Indian languages including Kannada and English, ensuring inclusivity and accessibility for Panchayat functionaries across," the Ministry said in a statement.

"SabhaSaar uses advanced AI and Natural Language Processing (NLP) technologies to transcribe spoken discussions, identify key decisions and action points, and produce well-formatted meeting minutes," the statement said.

The Ministry has requested all States/UTs to utilize the SabhaSaar tool for generating minutes of meetings for the Special Gram Sabhas scheduled on 15th August 2025. As a first step all the 1194 Gram Panchayats of Tripura (including traditional local bodies) shall be using the tool to generate the Minutes for these Special Gram Sabhas.

The new tool will significantly reduce the workload of Panchayat officials, enabling them to focus more on governance and service delivery, rather than spending hours preparing minutes manually, the Ministry said in a statement.

As per the Ministry of Panchayati Raj, there are 2,55,397 village panchayats, 6,742 intermediate panchayats, 665 district panchayats, and 16,189 traditional local bodies across the country.

A gram sabha is supposed to meet at least four days (January 26, May 1, August 15, and October 2) in a year.

The Ministry had launched a Panchayat NIRNAY portal to monitor so that gram sabhas meet regularly and function transparently.