IT and BT now 'less-paper' depts

Intra-secretariat communications and letter monitoring now being done online

All intra-secretariat communications and letter monitoring are now being done

The State IT and BT department in the first phase of the Paperless Office (PLO) project, has covered the IT and BT secretariat. “All our internal communications and Government transaction are being done online. Paper is being used only when it is concerned to inter-departmental work,” Principal Secretary to IT and BT department Ashok Kumar Manoli told Deccan Herald.

So, when will Government offices actually become paperless? “The PLO project completes only after all Government departments become ‘less-paper’ office. Though the IT and BT department is less-paper office, we have to use paper to communicate with other departments. Hence, each and every department needs to become less-paper office,” he pointed out.

The PLO is a part of the e-governance initiative and is aimed at enhancing efficiency and bring in transparency in administration. The project is being implemented in collaboration with Microsoft India.

Second phase

Manoli said, work on the second phase of the PLO project has commenced and it intends to cover all organisations coming under the adminsitrative control of the IT, BT and ST department. They are: Directorate of Information Technology and Biotechnology, Karnataka Biotechnology and Information Technology Services (KBITS), Karnataka State Remote Sensing Application Centre (KSRSAC), Karnataka Electronics Development Corporation Limited (KEONICS), Karnataka State Council for Science and Technology (KSCST), Karnataka Science and Technology Academy (KSTA), Jawaharlal Nehru Planetarium (JNP), Karnataka Rajya Vigyana Parishat (KRVP), Karnataka State Natural Disaster Monitoring Centre (KSNDMC).

The second phase is likely to be completed in six months, and it will be followed by other Government departments, he added.

For effective monitoring and evaluation of the project, the department has constituted a Steering committee and Evaluation and Monitoring committee. The department Principal Secretary will be the chairman of these committees and heads of all organisations under the department are its members.

The Steering Committee will conduct meeting once in a month and send periodical reports to Government, while the Evaluation and Monitoring Committee will meet once in two months, table the report sent by the Steering Committee, analyse the problems, if any, faced in implementing the project and suggest remedial measures, he said.

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